Turn expected inventory into a receipt the warehouse can explain
Find the inbound order before receiving starts
The warehouse-scoped Purchase Orders table keeps client, vendor, expected date, tracking, and both lifecycle states visible. The focused Northstar restock is still open and has not entered inventory.
Pending means the Purchase Order remains open. Unreceived means none of its expected stock has been accepted yet; the two statuses answer different questions.
Purchase Orders
Current warehouse · Dallas Fulfillment Center
Search Purchase Orders...
| Purchase Order | Client | Vendor | Order Status | Inventory Status | Expected | Tracking |
|---|---|---|---|---|---|---|
#PO-0002 Trail Bottle & Camp Mug Restock | Northstar Outfitters | Northstar Supply Co. | Pending | Unreceived | Jul 18, 2026 | 1Z999AA10123456785 |
#PO-0001 Spring Apparel Restock | Apex Trail Co. | Field Goods Manufacturing | Closed | Received | Jul 11, 2026 | 9400111899223100001999 |
#PO-0003 Autumn Launch Inventory | Northstar Outfitters | Northstar Supply Co. | Pending | Unreceived | Jul 26, 2026 | Awaiting tracking |
Put the destination and expected quantities on one record
Open the Purchase Order to review its client, fulfiller, vendor, destination warehouse, expected date, tracking number, line quantities, item prices, and total. Notes, charges, attachments, and labor hours remain separate record sections.
The two lines total 450 expected units and $3,300 in merchandise. Shipping and discount remain visible, bringing this Purchase Order to $3,285.
#PO-0002
Trail Bottle & Camp Mug Restock
Items
450 units expected
| Product | Expected | Accepted | Inventory Status | Item Price | Line Total |
|---|---|---|---|---|---|
 Trail Bottle SKU BOTTLE-20OZ | 150 | 0 | Unreceived | $15.00 | $2,250.00 |
 Camp Mug SKU MUG-12OZ | 300 | 0 | Unreceived | $3.50 | $1,050.00 |
Merchandise $3,300.00 · Shipping $35.00 · Discount −$50.00
Purchase order details
- Client
- Northstar Outfitters
- Fulfiller
- Cybership Dallas
- Vendor
- Northstar Supply Co.
- Warehouse
- Dallas Fulfillment Center
- Expected
- Jul 18, 2026
- Total Price
- $3,285.00
- Tracking
- 1Z999AA10123456785
Receive what arrived; keep the exception beside it
A connected scanner can resolve a Product without a dedicated search field. Set the destination, activate lot and expiration data, then enter accepted and rejected quantities; rejection details open in their own dialog.
The Progress cell separates 10 rejected, 75 accepted, and 65 unreceived units. Saving adds only the 75 accepted bottles to Product Stock at A-01-01 and reduces server-side On Order from 150 to 75.
Receive #PO-0002
Record the stock entering Dallas Fulfillment Center
| Scope | Product | Lot / Expiration | Location | Ordered | Rejected | Accepted | Progress |
|---|---|---|---|---|---|---|---|
| Selected | Trail Bottle SKU BOTTLE-20OZ | LOT-WB-2025-002 04/30/2027 | A-01-01 | 150 | 10 | 75 | Progress: 10 rejected, 75 accepted, and 65 unreceived. Rejected 10Accepted 75Unreceived 65 |
| Not selected | Camp Mug SKU MUG-12OZ | Activate lot | Select location | 300 | 0 | 0 | Progress: 0 rejected, 0 accepted, and 300 unreceived. Rejected 0Accepted 0Unreceived 300 |
Rejected Quantity
Record the rejected quantity and preserve its reason, note, and supporting file with this receipt.
- Quantity
- 10
- Reason
- Damaged
- Note
- 10 bottles arrived with dented caps.
- Files
- Damage photo.jpg
You have unsaved changes
After Save: #PO-0002 shows 75 / 450 accepted, and the rejected units remain attached as receiving evidence.
Keep the expectation, the receipt, and the exception connected
The warehouse can show what was ordered, what entered stock, what was rejected, and what remains—without rebuilding the inbound run from spreadsheets and messages.
- across two inbound Product lines
- 450 expectedthe destination, vendor, quantities, prices, and supporting documents remain on the same Purchase Order
- into one explicit warehouse location
- 75 acceptedlot and expiration data stay attached to the Trail Bottle stock that entered A-01-01
- with reason, note, and damage evidence
- 10 rejectedthe rejected quantity is reviewable without being counted as received inventory
- open order and partial inventory tracked separately
- 2 statesthe Purchase Order can remain Pending while its Inventory Status becomes Partially Received
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Bring us the inbound process your team still reconstructs
Show us how purchasing describes expected stock, how the dock records what arrived, and where damage evidence lives today. We’ll map one Purchase Order from expected line to saved receipt.
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